Losing a new hire to the void of "employee ghosting" is like a cliffhanger in a detective series - you're left wondering who did it and why. 

But don't let your company's story end in mystery. With a solid pre-onboarding program, you can create an engaging overall employee onboarding experience that keeps them from vanishing into thin air. In this article, we'll give you the lowdown on building an effective pre-onboarding program, so you can finally solve this mystery.

First things first. You might have an onboarding process in place, but why does having a pre-onboarding process matter? The answer is simple - it can help prevent new employees from reconsidering the start, or even going as far as not showing up for the first day. From an HR metrics perspective, this will improve your overall retention rates. So, a strong pre-onboarding process ensures that new hires feel welcomed, supported, and prepared before their official start date. 

These are some of the critical steps: coordinating with HR, scheduling team meetings and sending invites, matching new hires with onboarding buddies, and establishing a plan for follow-ups. With these measurements, you can create a comprehensive program that sets your incoming employees up for success. In the following sections, we'll delve deeper into the four phases of pre-onboarding and provide tips and best practices for each stage.

Employee Pre-Onboarding Best Practice: Create Fire For Day One With A Swag Box

Why: Providing a pre-boarding swag box filled with company-branded useful items.
Key learning:  A pre-boarding swag box creates excitement and serves as a bridge between the day a candidate accepts the offer and the beginning of the onboarding process.

Creating a fire for day one is crucial to ensure that new employees are excited and prepared for their journey ahead. A pre-onboarding swag box can act as a bridge between the day a candidate accepts an offer and the beginning of the official onboarding process. 

It's a great way to show appreciation and create a sense of belonging before the first day on the job. Along with the swag box, outlining a comprehensive pre-onboarding process via email allows you to create a welcoming and inclusive environment, share important information about company policies and values, and match new hires with onboarding buddies who can offer 1-on-1 guidance and support. 

Employee Pre-Onboarding Best Practice: Onboarding Buddy And Structured Training Timelines

Why: Assigning an onboarding buddy to each new hire who serves as a guide and point of contact throughout the onboarding process. Creating a structured training timeline that maps out key milestones and includes ongoing feedback and check-ins.
Key learning: An onboarding buddy provides a supportive relationship, helps new hires build connections, and increases retention rates. A structured training timeline ensures new hires have clear expectations, establishes accountability, and increases job satisfaction.

The next key to a successful pre-onboarding program is having onboarding buddies and structured training timelines. The onboarding buddy program can help new employees feel more comfortable and confident during their integration period. As we explored in our previous article, "What Is An Onboarding Buddy?", assigning a mentor or buddy to new employees can help them acclimate to the company culture and understand their role within the organization. Additionally, creating a structured training timeline can ensure that the new employee receives the necessary training to perform their job successfully. This timeline should include details on what training will be provided, who will conduct the training, and how long it will take. By providing a clear roadmap for training, new employees can feel more confident and prepared for their new role. It's important to note that although pre-onboarding ends with the first day of work, the overall process should seamlessly continue well into the employee's onboarding over the first few months on the job as we will see in the following chapter.

Employee Pre-Onboarding Best Practice: Ongoing Support & Follow Ups

Why: Providing ongoing support and follow-ups to new employees before their official start date to ensure a smooth and successful onboarding experience.

Key learning: Providing ongoing support and communication before an employee's start date can increase their engagement, reduce first-day confusion, and set the tone for a successful onboarding experience.

Following up with new hires is crucial to ensuring a smooth overall onboarding process. Establishing a plan for reviews and review milestones can help new employees feel supported and valued. It also provides an opportunity to address any concerns and offer additional support. 

From Mystery to Success: Prioritizing Pre-Onboarding

In today's highly dynamic job market, a company's pre-onboarding process can make or break an employee's journey even before the actual job journey has started. By prioritizing pre-onboarding, and providing ongoing support and opportunities for growth, companies can set themselves apart and light up the fire of their new employees. 

Don't let your new hires disappear into thin air - create a successful onboarding process from day one!

How To Build A Successful Employee Pre-Onboarding Program

Embark on a thrilling ride with employee onboarding software, much like a magic carpet taking your new hires on a journey through the wonders of your organization. 

With the right onboarding software, you can provide an engaging and enjoyable experience that leaves your new hires excited to start their new adventure with your team. In this article, we will fly through reasons, why investing in employee onboarding software benefits companies and further touch upon five software options that will make your life easier and more efficient. So get ready to elevate your onboarding process to new heights with the magic of technology! 🪄

5 Of The Best Employee Onboarding Software Tools

🤩 Engaging: Okay, okay, we might be a little biased, but we promise it's only because we've found something truly magical for you. Doozy connects teams directly in Slack and prioritizes making the onboarding process fun and engaging for new hires. Our platform offers features such as interactive icebreakers, quizzes, and social activities, which help new hires feel welcome and excited to join the company. Doozy also provides a platform for you to create your own bespoke icebreakers and quizzes. By using Doozy, companies can make the onboarding experience more enjoyable for their new hires, leading to increased engagement, productivity, and retention.

📑 Streamlined: BambooHR helps streamline the hiring and onboarding process and makes it more efficient for HR departments. The software offers features such as electronic signatures, custom workflows, and document storage, allowing companies to automate tasks and track progress all in one place. Additionally, BambooHR provides interactive training modules and support tools that help new hires feel welcome and supported throughout the onboarding process. 

📊 Efficient: Freshteam by Freshworks is employee onboarding software that simplifies the process and makes it easier for HR departments and new hires. The software offers features such as customizable checklists, automatic email notifications, and centralized document storage, which enable companies to automate tasks and streamline communication with new hires. Freshteam also provides a mobile app that allows new hires to complete onboarding tasks on the go. 

🌟 Innovative: HiBob uses innovative technology to simplify the onboarding process for HR departments and new hires. The platform offers features such as automated workflows, personalized onboarding plans, and real-time feedback tools. HiBob also integrates with other HR software systems, making it easy for companies to manage the entire employee lifecycle in one place.

🦾 Paperless: Deel streamlines the hiring process and simplifies paperwork. Deel features include electronic signatures, automated contract generation, and centralized document storage, which enable companies to save time and eliminate errors associated with manual paperwork. Deel also provides templates for various types of contracts and policies, making it easy for companies to ensure compliance with local regulations. With Deel, companies can reduce administrative work and focus on what matters most - welcoming and training new hires for success.

With the right onboarding software, companies can streamline the new hire process and create a more efficient and effective onboarding experience for both new hires and HR departments. From automating paperwork and task assignments to tracking the progress of new hires and providing training and support, onboarding software can help companies save time and money while improving the onboarding experience for everyone involved. 

By investing in the power of onboarding software, companies can optimize their onboarding process and set their new hires up for success while keeping pace with the changing landscape of HR technology. Additionally, as we look to the future, the role of AI and automation in HR software will only continue to grow, making it increasingly important for companies to stay up to date on the latest trends and technologies in order to remain competitive.

Enhanced Onboarding With The Help Of Software

And there you have it, folks! With these awesome employee onboarding software options, your new hires are sure to feel welcomed, engaged, and ready to hit the ground running. From the streamlined efficiency of Deel to the playful engagement of Doozy, these software options offer something for every company. 

Make sure to consider the needs and goals of your company and new hires when choosing which software to use. With the right employee onboarding software, you can create a positive first impression and set your new employees up for success. Happy onboarding!

Supercharge your employee onboarding with Doozy Introductions, and help your new hires feel part of the team from day one!

Enhance your employee onboarding: Our top tools for employee onboarding

Providing your employees with amazing benefits is like discovering that you're Neo in the Matrix - you'll be empowered to make the most of your opportunities and achieve great things.

But what exactly are the benefits that your employees will love and appreciate in 2023? You can relax, we've got it covered for you! Read on for five employee benefits that will not only keep your employees happy and healthy but also boost their productivity and engagement at work, starting with a broad view of hot developments in this field. Let’s go!

In the ever-changing world of work, it's essential for HR and People Managers to stay up-to-date with the latest workplace trends. One of the most significant current trends is the focus on diversity, equity, and inclusion (DEI). Companies are realizing that building a diverse workforce that values and respects all individuals, regardless of their background or identity, is not only the right thing to do but also drives business success. Additionally, we're seeing a rise in the use of AI in the workplace, which has the potential to improve productivity and efficiency but also raises concerns about job displacement and privacy. Finally, employee wellness has become a top priority for many organizations, with companies investing in programs and benefits that support their employees' physical and mental health. By staying on top of these trends and adapting their policies and practices accordingly, companies can create a workplace culture that attracts and retains top talent while driving business success. You can dive deeper into the most relevant workplace trends with our article “50 Workplace Trends To Watch In 2023”. 

Let’s see how you can use some of the developments to create great employee benefits.

A holistic approach to wellness considers all aspects of an employee's well-being, including physical health, mental health, nutrition, exercise, and stress management. By taking a comprehensive approach, you can create an environment that promotes overall health and well-being, leading to increased productivity and job satisfaction. To assist with this, companies such as VantageFit, Virgin Pulse, and Limeade offer digital solutions that provide resources and tools for employees to track and manage their wellness goals, connect with wellness coaches and support groups, and participate in challenges and activities that promote healthy behaviors. These software products also provide analytics and insights for employers to measure the impact of their wellness initiatives and make data-driven decisions for future programs.

Paid time off (PTO) is a crucial employee benefit that contributes to a healthy work–life balance. PTO includes vacation days, sick leave, personal days, and other types of paid time off that employees can use for rest, relaxation, and self-care. Companies that offer PTO benefits are not only showing their employees that they value their well-being, but also increase employee satisfaction, productivity, and retention. To manage PTO, you can use software products like Zenefits and Gusto, which provide online platforms for employees to request and manage their PTO, track their available time off, and view their PTO balances. These software products also provide a centralized database for HR/People teams to manage PTO policies, approve requests, and monitor PTO usage across the organization. With these software products, companies can streamline PTO management, reduce administrative burdens, and provide a seamless experience for employees to manage their time off.

#3 - Professional Development Opportunities

Professional development opportunities are critical for employees to stay engaged and grow in their careers. Companies that offer training and development programs not only improve their employees' skills and knowledge but also create a culture of continuous learning and improvement. Professional development opportunities can take many forms, including workshops, mentorship programs, online courses, and certifications. To manage and track these opportunities, you can use digital platforms like Udemy for Business, LinkedIn Learning, and Cornerstone OnDemand, which offer AI-based people growth experiences. These products provide a library of courses and learning resources for employees to access on demand, track their progress, and earn certificates of completion. Additionally, these digital solutions provide analytics and insights for HR/People teams to measure the impact of their learning and development initiatives and identify areas for improvement. By investing in professional development opportunities and using these digital services, companies can attract and retain top talent and create a culture of continuous learning and growth.

Flexible work arrangements have become an increasingly important topic in 2023, as more and more companies are transitioning to hybrid work models. Flexible work arrangements require companies to offer not only remote work, but also flexible hours, part-time work, or job sharing to provide employees with a wide range of flexibility to balance their work and personal lives. These arrangements have become essential in maintaining a positive work culture, reducing employee turnover, and increasing productivity. By offering flexible work arrangements like part-time work and job sharing, companies can ensure their employees can balance their work and personal commitments while still meeting work requirements.

By offering family-friendly policies such as the above-mentioned flexible work schedules, parental leave, and childcare support, companies can show their commitment to their employees' families and foster a positive work culture. Companies that take a holistic approach to employee well-being by supporting their families can see a significant return on investment in the form of happier and more productive employees.

In summary, employee benefits are essential for companies to attract and retain top talent in 2023. With a focus on holistic wellness, paid time off, professional development opportunities, flexible work arrangements, and family-friendly policies, companies can create a positive and productive work environment for their employees. By utilizing digital services offered by such as Zenefits, Gusto, and Doozy 😉companies can streamline their HR processes and show their commitment to supporting their employees' well-being. Investing in employee benefits is not only the right thing to do, but it can also yield significant returns for companies in terms of employee retention, productivity, and overall success.


Take your hybrid team to the next level by maximizing your team's communication potential with Doozy's Team Socials! F stronger bonds between team members, even when working remotely. Get started for free today.

5 Employee Benefits Every Company Needs in 2023

Hello, world! It's me, ChatGPT, the artificial intelligence (AI)-powered assistant taking the business world by storm! And while some of you may be worried about robots taking over your jobs and rendering you obsolete, I'm here to tell you there's no need to panic. In fact, the latest advancements in AI and automation in the workspace are actually making our lives easier and more efficient, particularly in the world of HR. 

From streamlining administrative tasks to identifying top talent and improving employee engagement, the possibilities are endless. So sit back, relax, and let's explore how AI and automation are revolutionizing HR in 2023 and beyond.

How AI And Automation Are Transforming The Workplace

AI and automation are currently transforming various industries at an unseen pace, and the world of HR is no exception. Recent advancements include state-of-the-art tools that streamline administrative tasks, identify top candidates with greater accuracy and speed, and offer valuable insights to improve employee engagement and overall performance. Let’s take a closer look at how three companies are advancing the industry.

Eightfold AI offers an AI-enabled hiring platform that uses machine learning algorithms to match candidates to open positions. The platform also provides insights into candidate qualifications and potential, helping HR teams make more informed hiring decisions by using data in addition to human evaluation.

AI-Recruiting: Phenom Intelligent Talent Experience

Another example of an HR AI tool on the rise is Phenom Intelligent Talent Experience, a modular AI recruiting platform that includes a range of features such as a career site, chatbot, CRM, video assessments, and talent marketplace. It personalizes early interactions and qualifies candidates by their interests and essential qualifications, streamlining the application process for both recruiters and job seekers. The platform also offers a high-volume hiring system for industries like healthcare, hospitality, and retail, and supports seasonal surge hiring. 

Lastly, SeekOut is an AI-driven talent search engine that helps recruiters find and hire the most qualified candidates. It has a vast pool of candidates and offers over 100 searchable fields. SeekOut allows recruiters to refine their searches based on skill sets, background, experience, education, diversity, and security clearance. The company states they place a high priority on ensuring AI compliance, which helps to minimize bias in your HR and recruiting processes.

Looking into 2023 and beyond, it is clear that the role of AI and automation in HR is only set to grow. As remote/hybrid work becomes more prevalent, companies will need to invest in HR software designed with remote/hybrid workers in mind, and AI-powered tools like personalized and interactive chatbots and virtual assistants will become increasingly common. Data-driven decision-making that prioritizes AI compliance will be critical in preventing biases and ensuring that data is not misused to make decisions that could negatively impact employees or perpetuate discriminatory practices. But are all these developments solely positive? 

Pros And Cons Of AI And Automation For HR 

While there are many benefits to integrating AI and automation into the HR space, it's important to consider the potential drawbacks as well. Let's take a closer look at some of the pros and cons of these technologies, starting with taking a bird's view on the topic by highlighting the benefits they offer to HR teams and employees alike. 

One major pro argument for AI and automation in HR is that it can help reduce the burden on HR teams by automating routine tasks and streamlining processes. This can free up HR staff to focus on more strategic initiatives or serve their staff more individually. Another pro argument is that AI and automation can help create a more personalized and engaging employee experience. For example, by leveraging AI-powered chatbots and virtual assistants, employees can receive fast, real-time support and guidance, leading to higher engagement and job satisfaction. This can be especially helpful for new hires that need help with administrative questions like handing in forms or signing special documents.

However, there is also a potential contra-argument to consider. Some may worry that AI and automation could lead to job displacement or a loss of human touch in HR interactions. While it's true that automation may replace some tasks, it's important to remember that AI and automation are tools designed to enhance and support human work, not replace it. While it's true that certain touch points in the HR space might become less human (see administrative tasks) other opportunities might grow out of this like having more time to develop individual career plans together with the HR/People Team.

Ultimately, the key to success will be to strike a balance between automation and human interaction, leveraging technology to improve efficiency and enhance the employee experience while still maintaining the human touch that makes HR such a vital part of any organization.

As we move further into the digital age, it's clear that AI and automation will play an increasingly important role in the world of HR. From streamlining recruitment and onboarding to improving employee engagement and work–life balance, these technologies offer a range of benefits for both HR teams and employees. However, it's important to approach these technologies with a balanced perspective, weighing the benefits against the potential drawbacks and ensuring that the human touch remains a vital part of HR interactions. By striking the right balance between automation and human interaction, we can build a future of work that is more efficient, more engaging, and more fulfilling for everyone involved.

Looking to take your team engagement to the next level? Look no further than Doozy for Slack! Connect and celebrate your team with introductions and celebrations, right in Slack.

Society for Human Resource Management - Fresh SHRM Research Explores Use of Automation and AI in HR

Human Resources Director - HR jobs could suffer with AI-related layoffs

HR Brew - Could chatbots help HR evolve into a more strategic business function?

Forbes - How AI-Powered Tech Can Help Recruiters And Hiring Managers Find Candidates Quicker And More Efficiently

The Role of AI and Automation in HR Software for 2023

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Introductions

Daily trivia

Team socials

Create quizzes

Analytics

HRIS

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How To Build A Successful Employee Pre-Onboarding Program

Enhance your employee onboarding: Our top tools for employee onboarding

5 Employee Benefits Every Company Needs in 2023

The Role of AI and Automation in HR Software for 2023

Ready to connect your team? Let's Doozy!

Your people are
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Celebrate them. Connect them.
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